Connect preference cards to what's actually on the shelf.
Most surgical programs run preference cards and inventory as separate systems — so cards reference items that may or may not be in stock, demand forecasts ignore upcoming cases, and supply surprises happen at the worst possible moment. PREFcards closes that gap with a real-time inventory connection that surfaces what to order, where conflicts hide, what's getting wasted, and where equivalencies could keep cases on track.
The OR is the last place supply surprises should happen.
In most surgical programs, preference cards live in one system and inventory lives in another. The two only meet in the moment of truth — when a tech reaches for a supply on a card and finds the bin empty, or pulls a case cart only to discover the scope is booked in another OR. By that point, the only options are improvising, delaying, or canceling.
Inventory Sync moves that moment of truth weeks earlier. PREFcards continuously cross-references your scheduled cases against real-time inventory data, so you find out what you'll need, where conflicts will happen, and where waste is accumulating — long before any of it can disrupt a case.
Connect. Cross-reference. Act.
- 1
Connect your inventory data.
PREFcards integrates with your existing inventory management system in real time — no batch imports, no manual reconciliation, no waiting for end-of-day syncs to surface what's actually in stock.
- 2
Cross-reference cases against stock.
Every upcoming case on your schedule gets matched against current inventory and equipment availability. The system surfaces gaps, conflicts, and predicted shortages while there's still time to do something about them.
- 3
Act on the reports.
Predictive ordering tells you what to buy. Equipment conflict reports flag scheduling problems. Item usage and waste reports inform card hygiene. Equivalency lists keep cases moving when vendors disrupt. Every output is built to be operationally useful, not just informational.
The reports your OR has been needing.
Predictive ordering reports
Forecast supply needs based on your actual upcoming case schedule — not on historical averages that don't account for what's coming next week. Order what you'll use, before you need it.
Equipment conflict reports
Catch double-bookings of scopes, robots, towers, or specialty equipment days before the case. No more day-of scrambles when two ORs both need the only available C-arm.
Equivalency lists
Maintain a current map of which items can substitute for each other. When a supplier has a stockout or a recall, you know exactly what to swap in without breaking your preference cards.
Item usage reports
Track actual SKU-level consumption across your facility. Inform purchasing volume commitments, contract negotiations, and which items deserve a closer look at next renewal.
Wasted item reports
Surface items that get picked but not opened, opened but not used, or returned at high rates. Each pattern points to a preference card line that needs attention — and quantifies the savings.
Day-of-surgery readiness
Because PREFcards has been cross-referencing your schedule against inventory all along, every case is verified ready before the day arrives. No surprises at the morning huddle.
Stop discovering supply problems in the OR.
See Inventory Sync — and the rest of PREFcards — in a 30-minute walkthrough tailored to your facility.
Book a demo